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Cash Management Policies
Information below is to provide guidance on cash management policies for MSU Denver staff and faculty. If you have any questions regarding these policies, please feel free to contact us and we will be happy to assist you.
Deposit Transmittal Form
Deposit Transmittal Form Information
The Deposit Transmittal Form allows the Office of Cashiering to deposit money into specific Worktags, within Workday, using Reference ID codes.
Choose the deposit form that best fits your needs (descriptions listed below). Each deposit form includes instructions, please read to ensure form is completed correctly.
All student organizations should fill out the Deposit Form – Student Org (yellow tab). Contact the Center for Multicultural Engagement and Inclusion at (303)615-0606 for your Auxiliary Reference ID code.
All departments should fill out the Deposit Form – Departments (green tab). If you need assistance determining the correct Reference IDs for your deposit, please use the UNDERSTANDING REFERENCE IDS job aid or reach out to the Office of the Controller at (303)615-0039 for additional information.
For tax related questions, please contact MSU Denver’s Tax Accountant at (303)615-0039 or visit the Office of the Controller’s webpage.
It is the policy of MSU Denver to be compliant with the Payment Card Industry Data Security Standards (PCI-DSS). PCI-DSS outlines data security standards to protect cardholder data from loss or misuse. Failure to comply with PCI-DSS could result in fines and/or the loss of credit card processing abilities. Due to the complexity of this standard, campus department and organizations my not accept credit card payment unless they use a university approved cashiering system. Department and organization without a university approved cashiering system should contact the Office of Cashiering for information regarding an online storefront, called eMarket, to collect credit card payments. Information about eMarket can be found by visiting: http://riug.websiteoutlok.com/cashier/faculty-staff-student-organizations/ .
If you need assistance filling out the deposit form please contact the Office of Cashiering at (303)615-0071 or JSSB 140, please keep in mind the Office of Cashiering will not know the correct Reference IDs for your deposit.
eMarket Storefronts
eMarket storefronts provide departments and student organizations with:
- Secure, customizable online storefront
- Storefront with its own URL to sell only the items you choose
- Simple shopping environment with photos, descriptions and one click payment at checkout
- 24/7 convenient access for your customers via a mobile-friendly eMarket website
New eMarket sites take approximately 4-6 weeks to build, test, and implement.
If you are interested in setting up an eMarket for your department or student organization, please complete the eMarket Questionnaire and email to [email protected].
PCI Training
It is the policy of MSU Denver to be complaint with The Payment Card Industry Data Security Standards (PCI-DSS). PCI-DSS outlines data security standards to protect cardholder data from loss or misuse. Failure to comply with PCI-DSS standards could result in fines and/or the loss of credit card processing abilities.
Departments who have been granted the permission to accept credit card payments from the Controller must assist the Office of Cashiering complete a Self-Assessment Questionnaire (SAQ) on an annual basis each September.
Any department employee accepting credit card information must go through the University’s Background Check process. Additionally, each cashier must complete a PCI and security training to receive a cashiering account and renew their training annually to maintain their account.